Description
Sun Life U.S. is one of the largest providers of employee and government benefits, helping approximately 50 million Americans access the care and coverage they need. Through employers, industry partners and government programs, Sun Life U.S. offers a portfolio of benefits and services, including dental, vision, disability, absence management, life, supplemental health, medical stop-loss insurance, and healthcare navigation. We have more than 6,400 employees and associates in our partner dental practices and operate nationwide.
Job Description:
Sun Life embraces a hybrid work model that balances in-office collaboration with the flexibility of virtual work. Our team members and leaders are expected to foster connection and teamwork by being present in the office at least 2 days per week in either Wellesley, MA or Hartford, CT.
The opportunity:
The Executive Administrative Assistant is responsible for providing efficient and high-quality administrative support to senior leaders within the U.S. Compliance organization. The successful candidate will be a self-assured, pro-active, digital savvy, innovative thinker with superior organization and time management skills, and the ability to handle a variety of responsibilities and be a key player on the team, helping to support multiple initiatives for the V.P. Chief Compliance Officer (CCO) and the Compliance team.
How you will contribute:
Support CCO and team leaders in the execution of their work
Provide accurate, organized, and efficient administrative support; collect data, track data, research information, manage calendars, create files, and maintain files etc.
Organize business travel and accommodation for the CCO and leaders
Coordinate the preparation of comprehensive quarterly reports by pulling data from the automated GRC tool (Archer), organizing the information, following up with team members to gather required input, interact with counterparts at the enterprise Sun Life Compliance reporting team, and ensuring all deliverables meet deadlines
Monitor email and incoming action items throughout the day, filter and direct items to the appropriate areas as required
Serve as the designated Purchase coordinator for the team. Ensure accurate expense administration and payments
Schedule and coordinate meetings and support or lead in planning team events or conferences including booking rooms, tracking future agenda items, setting agendas, coordinating locations, catering, setting up technology services, and arranging needs for guests as required
Support leadership team readiness for reviews of Key Performance Indicator (KPI) and Business Planning monitoring
Prepare agendas, presentations, communications, and other reports as required
Support the team by continuously developing knowledge in own area and identifying efficiencies
Cross Train to support other processes within the Compliance function as assigned
Manage shared drives and Compliance SharePoint sites
Build effective relationships within the Compliance team and within the community of Sun Life Administrative Assistants
What you will bring with you:
Experience working in insurance, financial services or service industry preferred
Experience with Governance, Risk and Compliance (GRC) tools such as Archer a plus
Experience with data analytic tools (e.g., Tableau) and AI agents (e.g., Co-Pilot)
4+ years of administrative assistant experience required
Bachelor's Degree or High School Diploma or equivalent required
Demonstrated ability to work both independently and within a team-oriented setting
Take initiative and prioritize work with a sense of urgency as required
Effective communication (written and oral)
Experience using multiple technology platforms including Microsoft Office Products, SharePoint, expense management, and procurement platforms, etc.
Multitask, prioritize, and provide support to various compliance processes across the Department
Ability to collaborate with both Business and Compliance professionals
Ability to identify and prioritize issues, take initiative, and recommend practical solutions
Takes accountability for personal and professional goals and objectives
High regard for confidentiality and maintaining the privacy of clients and business information
Highly adaptable to changing work priorities of the VP and management teams
Salary Range: $70,600 - $95,300
At our company, we are committed to pay transparency and equity. The salary range for this role is competitive nationwide, and we strive to ensure that compensation is fair and equitable. Your actual base salary will be determined based on your unique skills, qualifications, experience, education, and geographic location. In addition to your base salary, this position is eligible for a discretionary annual incentive award based on your individual performance as well as the overall performance of the business. We are dedicated to creating a work environment where everyone is rewarded for their contributions.
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We are committed to fostering an inclusive environment where all employees feel they belong, are supported and empowered to thrive. We are dedicated to building teams with varied experiences, backgrounds, perspectives and ideas that benefit our colleagues, clients, and the communities where we operate. We encourage applications from qualified individuals from all backgrounds.
Life is brighter when you work at Sun Life
At Sun Life, we prioritize your well-being with comprehensive benefits, including generous vacation and sick time, market-leading paid family, parental and adoption leave, medical coverage, company paid life and AD&D insurance, disability programs and a partially paid sabbatical program. Plan for your future with our 401(k) employer match, stock purchase options and an employer-funded retirement account. Enjoy a flexible, inclusive and collaborative work environment that supports career growth. We're proud to be recognized in our communities as a top employer. Proudly Great Place to Work® Certified in Canada and the U.S., we've also been recognized as a "Top 10" employer by the Boston Globe's "Top Places to Work" for two years in a row. Visit our website to learn more about our benefits and recognition within our communities.
We will make reasonable accommodations to the known physical or mental limitations of otherwise-qualified individuals with disabilities or special disabled veterans, unless the accommodation would impose an undue hardship on the operation of our business. Please email thebrightside@sunlife.com to request an accommodation.
For applicants residing in California, please read our employee California Privacy Policy and Notice.
We do not require or administer lie detector tests as a condition of employment or continued employment.
Sun Life will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including applicable fair chance ordinances.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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