Description

About Binghamton University:

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty who value cutting-edge, and community-engaged research, teaching and service, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. Our high-achieving student body represents diverse experiences from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Job Description:

Budget Title: Staff Assistant (SL-2)

Salary: $55,000

Binghamton University is seeking a Staff Assistant to join the School of Computing. This position is full-time and the successful candidate will be responsible for providing administrative support for the Masters of Science in Information Systems program (MSIS). This includes the management of program data, accreditation documents, and student admission information. The ability to multitask and prioritize work related to deadlines and follow up on projects will require independence and organizational skills.

The Staff Assistant will work collaboratively in a team environment with the school, the college, and with university colleagues, including the Watson College Dean's Office, Departments, the University Human Resources Office, the University's Communications & Marketing Office, University Graduate Admissions, and International and Scholar Services to support various projects and initiatives.

Key Responsibilities

• Serve as the primary point of contact for the Masters of Science in Information Systems (MSIS) program.
• Provide support for graduate admissions and application processing primarily for the MSIS degree program, but may also assist with CSMS application processing.
• Provide consistent and regular communication with current and prospective students.
• Attend and take minutes at MSIS Graduate Committee Meetings. Assist with establishing meetings and sending communications. Attend other department or school related meetings as necessary.
• Responsible for the scheduling and management of graduate orientation and pre-registration meetings for the MSIS program.
• Responsible for the updating of the University Bulletin for the MSIS program and may provide support for the updating of the MSCS program.
• Assist students enrolled in the MSIS program with course registration and progress to degree tracking.
• Assist the Graduate Director for MSIS program with degree completion requirements and the processing of award degree forms.
• Provide support for Graduate Program Review and Middle States Accreditation. Assist responsible faculty with annual review of rubrics/measures/targets, assessment data collection, population of WEAVE online, and collaboration with the Office of Institutional Research & Assessment.
• Responsible for departmental communications and marketing initiatives which include serving as the liaison between the school and the University's Communications and Marketing office, collecting information for web and social medial updates, and assisting with the development of promotional materials for both the MSIS and MSCS programs.
• Plan and implement special events and/or programming as required, with attention to detail and problem resolution, as required.
• Assist in gathering data for both internal and external surveys.
• Support the School's award and fellowship related activities by assisting with the identification of qualified candidates, communication with faculty, gathering application materials, submissions and maintenance of records.
• Responsible for maintaining all programmatic records as it relates to new or existing course development, faculty CVs, course descriptions and course syllabi for the MSIS program.
• Assist with other departmental administrative tasks as necessary.
• Complete special projects as assigned by the Senior Administrative Assistant.

Requirements:

• Bachelor's Degree in Business Administration or related field
• Minimum of 1 year of related work experience
• Excellent computer skills including proficiency in Microsoft Office and Google Suite
• Effective oral/written communication skills
• Technical expertise in business management tools including spreadsheets, word processing, calendar tools, and presentation software

Preferred:

• Experience working in higher education
• Experience working with a variety of University and SUNY Systems such as Banner, Slate, and BU Brain
• Demonstrated success in interacting effectively with a wide cross-section of stakeholders (faculty, staff, prospective and current students)

Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that Binghamton University is not an E-Verify employer.

Additional Information:

Offers of employment will be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact the ADA Coordinator by completing the Reasonable Accommodation Request Form.

Application Instructions:

All applicants must apply via Interview Exchange: http://binghamton.interviewexchange.com/candapply.jsp?JOBID=195740

Deadline for Internal Applicants:

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Please submit:

1. Resume,
2. Cover letter, and
3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: http://binghamton.interviewexchange.com/login.jsp.