Description

Project Coordinator

US-OR-Portland

Requisition ID: 2025-37480
Position Category: Administrative/Office Support
Job Type: AFSCME union represented
Position Type: Regular Full-Time
Posting Department: Knight Cancer Group
Posting Salary Range: $35.46 - $48.68 per hour with offer based on education, experience, and internal equity.
Posting FTE: 1.00
HR Mission: Central Services
Drug Testable: NoFunction/Duties of Position

In support of The Knight Cancer Group, this Project Coordinator coordinates the planning and administration of a group of related discrete projects at different stages of completion on an ongoing basis. They will work closely with the Interim Director of Organizational Development and the Interim Director of Strategic Impact in their work to develop the Knight Cancer Group and support the transformation of the patient experience at the Knight Cancer Institute.

 

These projects include overall project management to develop & initiate project plans; monitoring to maintain and report on progress toward completion; and coordination to document decision-making, collect and distribute data, and oversee collaboration. This position must provide excellent customer service in workshops, assist with the recruitment and onboarding of new partners, and manage various administrative responsibilities.

 

Key responsibilities:

• Project management: Identifies resources and administrative steps needed for project completion; develops project plan in consultation with appropriate participants; initiates project and coordinates steps to ensure participation of appropriate interested individuals and groups.
• Project monitoring: Monitors project status and progress towards completion: Maintain ongoing project list (tracker such as smartsheet with status, task tracking, risk tracking dashboard visualization). Modifies project plan and coordinates changes as necessary.
• Project Coordination: Organize procedural administration actions, review existing methods and modifies as necessary.
  • Documentation of decision making (Create format for documenting decisions, get input from people who review, organize documentation for easy reference, etc)
  • Data collection and visualization (set up format, collect baseline data, collaborate with others as needed) including workshop summaries, org charts, KPIs, data needed for donor reporting
  • Setup and manage KCG sharepoint: (Knight Cancer Group site for internal collaboration, external wayfinding of resources/info, and sharing documents with Board, directory.
• Customer Service (highly visible):
  • Support KCG launch with ongoing participant workshops and listening sessions (book a room, curate invitation list, send out invites, organize the agenda, support facilitation, arrange catering, parking, wayfinding, follow up communication)
  • In collaboration with HR, build a KCG onboarding process and coordinate onboarding of new senior leaders/partners/faculty.
  • Coordination of itineraries for executive visits
• Other administrative responsibilities:
  • Agenda building Task management (Create agendas for standing and one-off meetings, communicate tasks and follow up to completion)
  • Collaborate with Knight administration to pay invoices, pcard reconciliation, track expenses etc.
  • Manage the KCG email inbox (answer questions, escalate, direct to O2 etc., confidentiality)
  • Calendaring and coding calendar premeditating prep time/materials

Required Qualifications

Education and experience: 

• Bachelor's degree in Business Administration, Management, Public Administration or a closely related field may be substituted for up to two years of the required experience
• Four years of experience as an executive assistant, administrative analyst, researcher or administrative officer which included administrative duties, provision of technical assistance, or operations review.
• Two of the required years must have included administration or oversight of an on-going project or program.
• Note: there is no substitution for the two years of administrative experience.

Knowledge, Skills and Abilities:

• Ability to prioritize multiple tasks at one time
• Excellent communication, analytical and organizational skills:  both written and verbal
• Ability to work independently and as part of a team while being collaborative in resolving problems
• Intermediate skills with Microsoft Office (Excel, Outlook, Word, and PowerPoint) on Window OS. 
• Must have demonstrated excellent customer service skills both on the phone and in person
• Must possess energy and independent drive to coordinate multiple projects simultaneously
• Ability to use tact and diplomacy to maintain effective working relationships
• Ability to anticipate next steps and take initiative.

Preferred Qualifications

Project coordination or project management experience

Additional Details

#LinkedIN #knightadminjobs #knightcancerjobs #knightinternal

All are welcome
Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.

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