Description

General Summary:

The Administrative Manager is responsible for overall administrative, financial and/or operational management for a center/unit/small department within a school or larger department. This position provides strategic and day-to-day oversight of administrative and financial matters. Areas of focus may include finance; human resources; academic, research, or clinical operations; compliance; infrastructure matters. The Administrative Manager is generally responsible for some or all of the following: staff supervision and performance management; HR support for direct and indirect reports; budget management and administration; faculty, staff, and student payroll; financial functions and processes; program planning and implementation; facilities/space management oversight.

Specific duties & responsibilities:

Financial Management

• In partnership with administrative leadership and financial staff, participate in the development of annual operating budget(s) and assist with budget analysis and evaluation.
• Provide fiscal planning, management, and oversight of assigned budgets, e.g. operating, discretionary, gift/endowment, salary.
• Oversee annual planning and preparation for general and/or sponsored funds budgets.
• Oversee or review monthly account statements, verify expense allocation, identify and ensure the correct processing of payroll and non-payroll transactions to correct or resolve discrepancies
• Prepare or oversee preparation of various forms, journal entries, vouchers, system transactions, electronic budgets and expenditure transactions.
• Oversee the procurement process for all assigned accounts.
• Provide back-up documentation and explanation in response to audit requests.
• Prepare financial projections
• Advise leadership on resource needs and financial risks
• Remain up to date on changes in university, school, and departmental financial policies.
• Develop, update, and amend financial procedures.
• Develop and maintain various finance management systems.
• Design and produce various monthly, quarterly, and annual reports as requested.

Administration

• Manage the planning, production and execution of key events or other activities.
• Responsible for managing projects and maintaining budgets.
• Mentor staff and provide support for training.
• Monitor staff workloads, prioritize work efforts and advocate for additional resources as necessary.
• Partner with a senior administrator and/or department/divisional leadership on coordination and completion of various strategic initiatives.
• Supervise performance of direct and indirect professional/support staff, conduct performance reviews and salary administration in collaboration with school/department leadership
• Develop administrative policies and procedures needed to ensure smooth operations
• Manage space and facilities issues specific to the assigned area

Human Resources

• Work with departmental/divisional Human Resources support to establish and promote growth opportunities within the area, maintain equity, consistently apply policies and procedures, establish a positive working environment, and minimize staff turnover.
• Work with appropriate HR resources to determine and implement solutions that address non-routine HR problems promptly.
• Support faculty and staff supervisors in human resources administration: e.g. help develop staffing and personnel management plans, consult on hiring issues, assist with performance management issues and disciplinary actions, oversee salary planning.
• Ensure human resources activities are carried out consistent with university personnel policies, e.g. goal setting and performance reviews, payroll actions, visa applications, time and attendance recording, onboarding, etc.
• Operations and Program Management
• Responsible for the planning and implementation of activities of the specific academic, clinical, research, or programmatic area.
• Perform other related duties as requested.

Minimum Qualifications

• Bachelor's degree in finance, accounting, business or related field.

• Four years of progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a center or unit within an academic, research, academic medicine, or comparable environment, e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources.

• Additional education may substitute for required experience and additional experience may substitute for education, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Master's degree in related field
• Prior supervisory experience.

Classified Title: Administrative Manager
Job Posting Title (Working Title): Administrative Manager
Role/Level/Range: ATP/04/PD
Starting Salary Range: $62,000-$86,000 (Commensurate with experience)
Employee group: Full Time
Schedule: M-F
FLSA Status: Exempt
Location: Remote
Department name: 60004456-Faculty & Research Administration
Personnel area: Carey Business School