Description

General Summary:

The Administrative Coordinator will provide administrative support and perform general office management duties necessary in the efficient operation of an office or program. The responsibilities of this role require significant collaboration and coordination with others.

Specific duties & responsibilities:

• Plan, support, and organize daily activities of the office or program.
• Manage team or individual calendars; plan and schedule meetings and coordinate their associated logistics.
• Prepare meeting materials (e.g., draft agenda, collect relevant information) and staff high level meetings. Record and draft minutes; monitor and follow-up on action items.
• Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• May serve as the liaison or office contact with facilities.
• Identify and resolve administration problems and issues.
• Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements).
• Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies
• Develop and compile reports. May assist with preparation of presentations.
• Assist with planning special events/functions, including workshops, conferences, etc.
• May perform some non-routine and confidential administrative functions, as needed.
• Coordinate work assignments of students and/or temporary office support, as needed.
• Coordinate preparation, set up and logistics for department/office events/functions.
• Assist with expense reports and invoice payment requests.

Minimum Qualifications

• High School Diploma or graduation equivalent.

• Two years related experience.

• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Technical qualifications and specialized certifications:
• Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.

Classified Title: Administrative Coordinator
Job Posting Title (Working Title): Administrative Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $35,000-$50,000 (Commensurate with experience)
Employee group: Full Time
Schedule: M-F 8:30 to 5
FLSA Status: Non-Exempt
Location: Hybrid: On-site 1-2 days a week
Department name: 60006080-HR Compliance Services
Personnel area: University Administration